Executive Assistant - Remote

Overview

We are looking for an experienced and driven Executive Assistant who will provide operational support to an Executive Leader and will be a part of our Team in Ukraine.

In Short

• Proactively manage and update the executive’s calendar, ensuring all priorities, deadlines, and commitments are met
• Take accurate minutes of meetings, summarize key points, and track follow-up actions
• Coordinating events, projects, activities, ensuring smooth execution and timely delivery
• Conduct research, compile data, and prepare clear reports and documents to support decision-making
• Support the executive with a wide range of daily tasks and responsibilities with discretion
• Organize travel arrangements and provide ongoing logistical support
• Prepare presentations, reports, and communication materials for internal and external use
• Compile agendas, briefing materials, and supporting documents for meetings
• Plan and structure the executive’s working week to maximize efficiency and focus
• Suggest and implement improvements to workflows and processes where needed
• Working effectively with native English speakers and senior stakeholders on a daily basis.

Requirements

• Fluent in written and spoken English
• Organizational and time management experience in a similar position (2+ years)
• Strong administrative and coordination skills
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Flexible availability to work across multiple time zones
• Skilled at prioritizing tasks and maintaining focus under pressure
• Capable of handling confidential or sensitive matters with discretion and professionalism
• Confident, proactive, and able to work independently with minimal supervision
• Collaborative team player with the ability to learn quickly
• Bachelor’s or Master’s degree

Benefits

• Health and Wellness: We offer competitive health insurance, wellness programs, and mental health resources to support your well-being, both physically and mentally.
• Flexible Work Arrangements: We believe in work-life balance, which is why we offer flexible working hours and, where applicable, remote work options to help you manage both your professional responsibilities and personal needs.
• Professional Development: Your growth matters to us! We provide access to a range of training programs, workshops, and reimbursement for certifications and courses, helping you continuously expand your skills and advance your career.
• Generous Time Off: Take the time you need to recharge with unlimited paid time off (PTO), which covers vacation, sick leave, holidays, and personal days. We support you in maintaining a healthy work-life balance, so you can perform at your best.
• Employee Recognition: We appreciate and celebrate the hard work and achievements of our team. Our employee recognition programs are designed to acknowledge your contributions and ensure you feel valued at every step of your journey with us.