Executive & Operations Coordinator - Remote

Overview

The Executive & Operations Coordinator role at Emberline involves hands-on administration and operational support for a two-partner investment firm, ensuring the smooth day-to-day functioning of the firm and its portfolio companies.

In Short

• Manage investor record-keeping and board meeting preparations.
• Coordinate document logistics and follow-up with advisors.
• Utilize modern tools and AI to enhance operational efficiency.
• Support portfolio company onboarding and reporting cycles.
• Maintain clear communication with external stakeholders.
• Document workflows and improve processes continuously.
• Work closely with Managing Partners and portfolio company leaders.
• Adapt to a fast-paced, detail-oriented environment.
• Take ownership of tasks and ensure nothing is overlooked.
• Grow into leadership roles within operations over time.

Requirements

• 2-5 years of experience in administration or operations.
• Exceptional organizational skills with a detail-oriented mindset.
• Strong written communication skills.
• Ability to manage external stakeholders effectively.
• Comfort in a small firm environment with flexible role boundaries.
• Curiosity and a willingness to learn are essential.

Benefits

• Opportunity to work closely with investment and operational leaders.
• Gain insights into private equity and portfolio management.
• Potential for career growth into operations leadership.
• Engage with modern tools and innovative processes.
• Collaborative and supportive team environment.