Executive Assistant - Remote

Overview

The Executive Assistant is a direct extension of the executive they support. Their job is to protect time, reduce friction, ensure execution, and maintain visibility across all high-priority responsibilities — whether or not they are the one physically doing the work. While others may be assigned tasks, the EA is expected to follow up relentlessly and make sure it gets done.

In Short

• Monitor, sort, and organize all incoming emails.
• Fully manage the calendar: meetings, travel, internal/external appointments.
• Join meetings, take notes, track decisions, and assign action items.
• Attend planning, strategy, and leadership meetings when appropriate.
• Compile weekly/monthly reports or dashboards.
• Assist with posting jobs and screening applicants.
• Own naming conventions, folder organization, and version control.
• Track receipts, expenses, and manage expense reports.
• Manage personal scheduling: travel, appointments, reminders.
• Track timelines, deliverables, and deadlines for key projects.

Requirements

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in calendar management tools.
• Ability to work independently and prioritize tasks effectively.
• Experience in project coordination and administrative support.
• Familiarity with reporting and KPI monitoring.
• Experience with hiring and onboarding processes.
• Strong computer skills, including document and file management.
• Ability to handle sensitive information confidentially.
• Experience in managing expenses and vendor oversight.

Benefits

• Opportunity to work closely with executives.
• Dynamic and supportive work environment.
• Professional development opportunities.
• Flexible working hours.
• Potential for career advancement.
• Comprehensive benefits package.
• Work-life balance initiatives.
• Access to company resources and tools.
• Collaborative team culture.
• Recognition and rewards for performance.