Legal Data Management Coordinator - Remote

Overview

The Legal Data Management Coordinator plays a critical role in supporting the firm’s litigation practice by ensuring the accuracy, integrity, and organization of case and client data within the firm’s case management systems, primarily FileVine.

In Short

• Open and set up new matters and client projects in FileVine.
• Manage all new client intake on the data/software side.
• Ensure required fields are completed and maintained in compliance with firm protocols.
• Update and manage team assignments within FileVine.
• Maintain data accuracy across all active and closed matters.
• Serve as a primary support resource for FileVine data management.
• Run reports, build custom reports, and troubleshoot data inconsistencies.
• Manage permissions, access levels, and workflows in and out of FileVine.
• Assist with document generation templates and system configurations.
• Support ongoing system improvements and data cleanup initiatives.

Requirements

• 1+ years of experience in a litigation legal assistant or similar role.
• Strong interest in data management and legal technology.
• High level of technological proficiency.
• Exceptional attention to detail and accuracy.
• Ability to work independently.
• Strong organizational skills.
• Prior experience with FileVine or similar systems.
• Experience running reports and managing permissions.
• Familiarity with litigation workflows.
• Analytical mindset with strong problem-solving skills.

Benefits

• Comprehensive health, vision, and dental insurance.
• Life and disability insurance.
• 401(k) retirement savings.
• Paid time off and holidays.