Virtual Assistant (Financial Administration & Operations Support) - Remote

Overview

We’re searching for a proactive and detail-oriented Virtual Assistant to be our backbone for financial administration and operations support. This is a full-time opportunity for a curious and organized individual to become a key player in our operations, ensuring that our financial and administrative processes are robust and transparent.

In Short

• Manage financial records and bookkeeping using QuickBooks Online.
• Oversee payroll processes and HR administration.
• Handle payments and monitor the company’s financial position.
• Provide administrative support for staff accounts and ad hoc duties.
• Ensure compliance with the Ontario Labour Code and Employment Standards Act.
• Work independently with a high degree of discretion.
• Support year-end financial closing and liaise with financial institutions.
• Utilize tools like Google Workspace, Plooto, and Humi.
• Bring order to financial processes and thrive in a numbers-focused environment.
• Contribute to a mission-driven organization focused on social impact.

Requirements

• Proven experience in finance, bookkeeping, or accounting support.
• Mastery or willingness to master QuickBooks Online.
• Experience with payroll processes and HR administration is a plus.
• Highly proficient in Google Workspace (Docs, Sheets, Drive).
• Strong attention to detail and ability to manage sensitive information.
• Knowledge of the Ontario Labour Code and Employment Standards Act.
• Experience with Airtable is a bonus.

Benefits

• Opportunity to work in a mission-driven organization.
• Full-time position with a dynamic team.
• Support in professional development and learning new tools.
• Engagement in meaningful work focused on social change.