Virtual Assistant - Dispatch & Billing Data Specialist - Remote

Overview

We are seeking a well-rounded Virtual Assistant or Excel/Sheets specialist to manage daily dispatch log tracking, data entry, pre-invoice spreadsheet preparation, and self-audit for a construction material hauling and mechanical services operation.

In Short

• Daily data intake and logging of scanned receipts, timecards, and job tickets.
• Update employee timecard and customer job trackers.
• Maintain freight dispatch log with detailed records.
• Prepare pre-invoice spreadsheets summarizing hours and materials.
• Conduct self-audit and verification checks for data accuracy.
• Follow up with vendors and subcontractors for missing documents.
• Maintain standard operating procedures and recommend workflow improvements.
• Collaborate closely with freight dispatchers and billing assistants.
• Use Google Sheets and Microsoft Excel extensively.
• Project-based position lasting for one month.

Requirements

• Advanced skills in Excel/Google Sheets.
• Proven data entry accuracy with a quality-control mindset.
• Experience with dispatch or field-service logs and timekeeping.
• Ability to interpret rate confirmations and apply correct rates.
• Excellent written English for professional communication.
• High attention to detail and reliable follow-through.

Benefits

• Opportunity to work remotely.
• Gain experience in construction and mechanical services.
• Potential for future projects based on performance.
• Flexible working hours.
• Collaborative work environment.