Operations Virtual Assistant – Multi-Company Support - Remote

Overview

The CEO of a fast-growing group of companies is seeking a highly organized Executive Virtual Assistant to provide administrative and operational support across multiple businesses. This is a high-exposure role working directly with the CEO, helping streamline workflows, consolidate data, and ensure smooth decision-making across fitness, marketing, construction/real estate, and manufacturing operations.

In Short

• Provide administrative and operational support across multiple businesses.
• Assist the CEO with overflow tasks and manage workload.
• Create and manage spreadsheets and financial comparisons.
• Input, organize, and track data across business lines.
• Prepare vendor quotes, proposals, and bids.
• Support fitness, marketing, real estate, and manufacturing divisions.
• Ensure tasks and deliverables are tracked and communicated clearly.
• Follow up on outstanding items and deadlines.
• Provide scheduling support for the CEO.
• Transition from part-time to full-time as responsibilities expand.

Requirements

• Strong proficiency in Microsoft Excel, Word, and Google Workspace.
• Solid understanding of basic business and financial concepts.
• 3–4 years of professional administrative or executive support experience.
• Excellent English communication skills.
• Strong organizational skills and ability to handle multiple projects.

Benefits

• Opportunity to work closely with the CEO.
• Potential for full-time employment.
• Gain experience in a multi-business environment.
• Flexible working hours.
• Work in a dynamic and fast-growing company.