Executive Virtual Assistant - Remote

Overview

A fast-growing healthcare technology startup is seeking a proactive, tech-savvy Executive Virtual Assistant to support two senior executives — one focused on Sales and the other on Clinical Operations. This role requires an exceptional multitasker who can confidently manage day-to-day administrative operations while also helping implement and streamline internal processes.

In Short

• Manage complex calendars across multiple time zones for two executives.
• Coordinate meetings, travel arrangements, and expense tracking.
• Handle inbox management and prioritize emails.
• Prepare reports and follow-up documentation.
• Create and maintain SOPs for recurring workflows.
• Manage and optimize company processes using tools like Notion and Jira.
• Assist with sales and clinical operations documentation.
• Use AI tools to automate repetitive tasks.
• Identify opportunities to simplify routine operations.
• Support data entry, tracking, and reporting for projects and sales pipelines.

Requirements

• 3+ years of experience as an Executive Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in English.
• Proficiency with Google Workspace, Notion, Jira, and Slack.
• Experience in a startup or tech environment.
• Tech-savvy and quick to learn new systems.

Benefits

• Opportunity to grow alongside a dynamic company.
• Work in a fast-paced and innovative environment.
• Flexible working arrangements.
• Access to cutting-edge technology and tools.