Executive Assistant / Project Manager (Creative & Nonprofit Support) - Remote

Overview

We are seeking a proactive Executive Assistant / Project Manager to serve as a right hand to a nonprofit executive and creative entrepreneur. The role involves supporting multiple ventures, including nonprofit leadership, creative production (film & consulting), and community initiatives.

In Short

• Act as executive assistant and project manager across nonprofit, creative, and consulting ventures
• Build, streamline, and manage communication and organizational systems (Notion, Google Workspace, AI tools)
• Support daily operations, scheduling, reminders, and task tracking (Mac/iPhone integrations)
• Assist with creative production project workflows, timelines, and deliverables
• Ensure proactive communication, follow-through, and accountability across projects
• Maintain confidentiality and adhere to NDA/cybersecurity policies

Requirements

• 3–4+ years of experience as an Executive Assistant, Project Manager, or VA supporting C-level/startup executives
• Proven experience in project management and system building (SOPs, workflows, accountability tracking)
• Strong proficiency with Notion, Google Workspace, AI productivity tools
• Tech-savvy, resourceful, and proactive problem solver
• Excellent written and verbal English communication
• Ability to integrate with MacOS and iPhone productivity tools (reminders, calendar, etc.)
• High adaptability and flexibility working in dynamic, multi-venture environments
• Eastern Time Zone overlap required

Benefits

• Option to scale from part-time (20 hrs/week) to full-time (40 hrs/week)