Executive Assistant - Healthcare – Cosmetic Dermatology - Remote

Overview

We are seeking a highly organized, proactive Executive & Personal Virtual Assistant to support a cosmetic dermatologist in Tampa, Florida. This role will combine both personal and professional administrative support, requiring excellent communication skills, attention to detail, and the ability to manage multiple priorities.

In Short

• Manage and organize email correspondence and clinic workflows
• Assist with vendor communications and relationship building
• Coordinate meetings, industry events, and conference planning
• Track KPIs for the practice and maintain project documentation
• Liaise with pharmaceutical companies for clinical trial opportunities
• Support social media account management, including monitoring engagement and tracking analytics
• Maintain and organize a Notion database with relevant research articles, project notes, and resources
• Assist with relocation-related admin and paperwork
• Support travel and event planning
• Manage personal scheduling and task follow-up

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office Suite and Notion
• Familiarity with AI tools such as ChatGPT for drafting correspondences
• Ability to work independently and maintain confidentiality
• Excellent written and verbal communication skills in English
• Ability to work Eastern Time Zone hours

Benefits

• Opportunity to work in the healthcare sector
• Gain experience in clinic administration
• Flexible working hours
• Collaborative work environment
• Professional growth opportunities