Executive Assistant - Remote

Overview

AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creates the greatest value for AOA's growth.

In Short

• Hourly Rate: $35-$50/hour, based on experience
• Approximately 100 hours/month (~5 hours/day across AOA's 20-day work month)
• Available during normal business hours (Central Time)
• Remote, US-based
• Reports to: CEO

Requirements

• 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive
• Proven ability to own responsibilities end-to-end, operate independently, and follow through without needing to be chased
• Excellent written and verbal communication, with the ability to write warmly, clearly, professionally, and in an executive-ready voice
• Strong judgment around what to handle directly, what to draft for approval, what to defer, and what to escalate
• High comfort with modern email, calendar, document collaboration, and task management tools
• Experience supporting AR, AP, contractor payments, receipts, expenses, or similar finance-adjacent workflows
• Experience coordinating with external partners such as bookkeepers, CPAs, legal counsel, insurance providers, vendors, or consultants
• Strong organizational systems for tasks, owners, due dates, decisions, and follow-through
• High discretion and trustworthiness with confidential financial, personnel, client, and strategic information
• Strong AI fluency. You routinely use AI tools regularly as an engine of your work, not to replace your work

Benefits

• Close-knit team with a visible impact on clients' success
• Opportunity to work in a growing digital design and development agency
• Flexible working environment
• Engagement with modern tools to enhance work quality and speed
• Commitment to genuine relationships and high standards