Team Assistant - Remote

Overview

We are seeking a proactive and highly organized Team Assistant to support the Heads of Department and enhance operational efficiency. This role provides comprehensive administrative, logistical, and organizational support, ensuring smooth workflows and effective collaboration across teams.

In Short

• Act as a point of contact between department heads, central teams, and external partners.
• Assist with onboarding new employees, vendors, and interns.
• Manage schedules and coordinate high-priority meetings.
• Arrange domestic and international travel.
• Oversee office resources and maintain supplier contracts.
• Ensure expense reports are accurately processed.
• Support space planning for a productive work environment.
• Fluent in French & English with excellent communication skills.
• 5+ years of experience in executive support or administration.
• Proficiency in MS Office Suite and other administrative tools.

Requirements

• Diploma in Business Administration or related field.
• Strong organizational, problem-solving, and multitasking abilities.
• High level of discretion and professionalism.
• Detail-oriented and proactive professional.
• Experience in an international environment is preferred.

Benefits

• 45K€ annual gross base salary + 5% bonus.
• 700 €/year allowance for green transportation.
• Remote work: up to 8 remote days per month.
• Access to over 500 coworking spaces worldwide.
• Collaborative workspaces and employee amenities at the office.
• Learning and development opportunities.
• Commitment to diversity and inclusion.