Virtual Assistant - Remote

Overview

A small startup based in Canada is seeking a highly organized and detail-oriented Executive Assistant / Virtual Assistant to support their leadership team in a dynamic, fast-paced environment.

In Short

• Provide high-level executive support, including calendar management, inbox organization, and client communication.
• Participate in video and phone calls with team members, clients, and vendors.
• Manage and track projects, ensuring deadlines and deliverables are met.
• Create and improve processes and systems to streamline operations.
• Call vendors to request quotes, gather information, and negotiate details.
• Support with administrative tasks such as data tracking, documentation, and preparing reports.
• Collaborate with the leadership team and coaches to ensure smooth operations.

Requirements

• Highly organized and detail-oriented (top priority).
• Proficiency in Notion, Google Suite, Slack, Miroboard.
• Proven ability to create processes/systems in past roles.
• Strong project management skills with the ability to handle multiple priorities.
• Exceptional English proficiency to communicate with clients professionally.
• Comfortable with video and phone calls for client and vendor communication.
• Prior experience as an Executive Assistant in a small company/startup environment.

Benefits

• Remote flexibility while working closely with an international team.
• Opportunity to contribute directly to the success of a growing business.