Project Administrator (Engineering and Design) - Remote

Overview

Join an engineering solutions company delivering major rail signalling projects across Australia. You’ll play a key support role, managing project documentation, coordinating communication across teams, and ensuring smooth administrative operations. This role suits an organised and proactive professional who thrives in a dynamic project environment.

In Short

• Manage administrative aspects of multiple rail signalling projects.
• Support project managers by preparing and updating project documentation, registers, and logs.
• Coordinate information flow between internal teams, clients, and external stakeholders.
• Schedule meetings, prepare agendas, record accurate meeting minutes, and ensure timely follow-up on action items.
• Assist with manual administrative tasks during the transition to new project management systems.
• Provide general administrative support to senior and junior project managers as required.
• Undertake other project-specific duties as needed.

Requirements

• Maintain effective document control processes using Aconex and other tools, ensuring version control and proper filing of all project documents.
• Populate and format proposals, monthly reports, and other project documentation to a high professional standard.
• Help maintain issues and RFI registers, ensuring they are kept accurate and up to date.
• Support the setup of a tenders filing repository to improve efficiency for future submissions.
• Monitor and maintain spreadsheets to track project progress, deadlines, and deliverables.
• Assist with timesheet population and reporting for billing purposes.

Benefits

• Work from home flexibility.
• Opportunity to be part of major engineering projects.
• Collaborative team environment.
• Professional development opportunities.
• Dynamic work environment.