Project & Finance Administrator (Architecture and Design) - Remote

Overview

The Project & Finance Administrator will provide essential administrative support to the finance and design teams, ensuring efficient project management and coordination.

In Short

• Provide administrative support to senior finance personnel and design leadership.
• Assist with the production and dispatch of professional fee invoices.
• Maintain accurate project records in the ERP management system.
• Prepare project reports and internal documents for meetings.
• Support maintenance of project fee structures and resource planning.
• Provide project accounting support and assist with reconciliations.
• Coordinate with stakeholders across multiple studio locations.
• Assist with contract administration tasks and documentation tracking.
• Support ad-hoc administrative tasks as needed.
• Perform other role-specific duties as they arise.

Requirements

• Experience in administrative support and project management.
• Familiarity with finance processes and invoice management.
• Proficiency in ERP systems, preferably Deltek.
• Strong organizational and multitasking skills.
• Excellent communication and coordination abilities.
• Ability to work collaboratively across teams.
• Detail-oriented with strong record-keeping skills.
• Experience in contract administration is a plus.
• Proficient in Microsoft Office Suite.
• Ability to adapt to changing priorities and tasks.

Benefits

• Work from home flexibility.
• Opportunity to work with a dynamic team in architecture and design.
• Professional development opportunities.
• Competitive salary and benefits package.
• Supportive work environment.