AP and AR Officer - Work from Home - Remote

Overview

We are looking for an experienced AP and AR Officer to join an Australian-based sensory branding business that creates unique fragrance solutions for brands and spaces. In this role, you will manage accounts payable and receivable, reconciliations, and supplier relations, ensuring smooth financial operations. You will also work across platforms such as Xero, Hubdoc, and Salesforce while collaborating with internal teams and external partners. If you are detail-oriented and enjoy supporting a dynamic, creative industry, we’d love to hear from you.

In Short

• Perform bank and credit card reconciliations.
• Process and reconcile supplier invoices weekly, including imports from Hubdoc to Xero and raising purchase orders as required.
• Schedule and manage supplier payments, resolving any discrepancies in receipts and payments.
• Communicate with suppliers and internal staff to ensure invoices are properly verified and approved.
• Record customer payments daily and perform data entry for sales orders.
• Monitor overdue invoices, follow up with debtors, and maintain effective communication with customers.
• Reconcile customer accounts, GoCardless, and Payrix payments, identifying and rectifying discrepancies to ensure billing accuracy.
• Prepare AR reports on the 7th of every month.
• Produce draft and recurring bills for subscription contracts and submit them for Finance approval.
• Handle client communication through emails and outbound calls (e.g., receivables follow-up) and use soft phone technology.

Requirements

• Experience in accounts payable and receivable.
• Proficiency in Xero, Hubdoc, and Salesforce.
• Detail-oriented with strong organizational skills.
• Excellent communication skills, both verbal and written.
• Ability to work independently and manage time effectively.

Benefits

• Work from home flexibility.
• Opportunity to work in a creative industry.
• Collaborative team environment.
• Professional development opportunities.