Accounts Payable Specialist - Remote

Overview

We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to join our accounting team. The AP Specialist will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting the overall financial operations of the organization. The ideal candidate will have strong analytical skills, a keen eye for detail, and the ability to work efficiently in a fast-paced environment.

In Short

• Organize and manage the AP email inbox.
• Process and verify vendor invoices, ensuring accuracy, proper coding, and compliance with company policies and procedures.
• Prepare and execute payment runs (e.g., checks, ACH, wire transfers) in accordance with payment terms and deadlines.
• Reconcile vendor statements, resolve discrepancies, and address payment inquiries in a timely manner.
• Maintain the vendor master file, including setting up new vendor records and performing bank account confirmation procedures when necessary.
• Assist with month-end closing activities, including account reconciliations and reporting.
• Monitor and manage expense reports, ensuring compliance with company reimbursement policies.
• Collaborate with internal departments and external vendors to resolve billing or payment issues.
• Support audits by providing documentation and responding to auditor inquiries.
• Identify opportunities to streamline accounts payable processes and improve efficiency.

Requirements

• 1-3 years of experience in accounts payable, bookkeeping, or a similar role.
• Proficiency in accounting software (e.g., NetSuite or similar) and Microsoft Office Suite (especially Excel).
• Strong understanding of basic accounting principles and accounts payable processes.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal, for interacting with vendors and internal teams.
• Problem-solving skills and the ability to handle discrepancies or disputes professionally.
• Experience with NetSuite, Concur, and automated AP platforms is a plus.
• Experience with process automation or workflow optimization.
• Knowledge of tax regulations (e.g., 1099 reporting) and compliance requirements.

Benefits

• Comprehensive benefits package including retirement benefits, health and welfare benefits, paid time off, parental leave, life and accident insurance, and other voluntary and well-being benefits.
• Annual bonus based on individual and company performance.
• Flexible work environment with the option to work from home.