Executive Assistant - Recruitment Focus - Remote

Overview

The Executive Assistant at pplwise plays a central role in supporting management, particularly the Founder, by handling administrative, organizational, and operational tasks to allow executives to focus on strategic and sales-related activities.

In Short

• Independent inbox and calendar management including scheduling and prioritization
• Organization of meetings, events, and calls along with preparation of relevant documents
• Support in creating sales and financial decks
• Maintenance of tools (e.g., LinkedIn Recruiter, Notion)
• Monitoring costs, cancellations, and contract renewals
• Support in recruiting operations (e.g., data management, reporting)
• Creation of analyses and evaluations for process and performance improvement
• Assistance with onboarding and contract processes

Requirements

• Experience as an Executive Assistant, Operations Manager, or in a similar role, ideally in a fast-paced environment
• Ability to work quickly, reliably, and independently, even under pressure
• Experience in a similar environment (Recruitment) is ideal
• Highly organized with a love for structured workflows
• Analytical thinking with a passion for process improvement
• Fluent in German and very good English skills are required

Benefits

• A central role with direct collaboration with management and senior leadership
• Diverse tasks at the intersection of recruiting, operations, and administration
• High level of responsibility, independence, and scope for design
• Remote-first culture with flexible working hours
• An ambitious, collaborative, and international team that supports each other