Project Operations Specialist - Remote

Overview

The Project Operations Specialist will be responsible for onboarding new vendors, processing purchase orders, and ensuring compliance with project budgets and invoicing workflows.

In Short

• Onboard new vendors for Corporate and Construction team support.
• Maintain and monitor the PO Request Responses Form.
• Process PO requests in NetSuite.
• Participate in the contract workflow after budget uploads.
• Process invoices and ensure timely approval.
• Collect and verify compliance documentation from subcontractors.
• Assist with requesting business licenses and insurance certificates.
• Coordinate with finance and insurance carriers.
• Manage multiple tasks and deadlines effectively.
• Support project budget workflows.

Requirements

• Bachelor's degree in Business Administration, Accounting, or related field preferred.
• At least 2 years of experience in project operations or accounting support.
• Familiarity with US Pacific Time work hours.
• Proficient in NetSuite and Microsoft Excel.
• Detail-oriented and organized.
• Strong communication and coordination skills.
• Proactive and able to manage multiple tasks.
• Understanding of GL coding and invoice processes.
• Knowledge of certificates of insurance and permitting requirements.
• Collaborative mindset with problem-solving skills.

Benefits

• Opportunity to work in a dynamic environment.
• Engagement in diverse project operations.
• Professional growth and development opportunities.
• Collaborative team culture.
• Flexible work arrangements.