Legal Operations Manager - Remote

Overview

We are seeking an experienced and highly organized Legal Operations Manager to oversee the operational infrastructure of the Legal Department. This role is responsible for corporate governance administration, stock plan and equity administration, legal technology (including eBilling), and ownership of the department’s budgeting and financial management processes.

In Short

• Manage corporate governance processes for U.S. and international entities
• Coordinate and prepare board and committee meeting materials, resolutions, minutes, and consent
• Maintain corporate records, minute books, and entity management systems
• Serve as primary administrator for all equity compensation programs (e.g., stock options, RSUs)
• Manage cap table integrity and oversee equity platform administration
• Coordinate option grants, exercises, vesting events, and terminations
• Own and manage the legal eBilling system and matter management platform
• Leverage technology, including AI, to develop and implement Legal team processes and policies to improve team efficiency
• Review, audit, and approve outside counsel invoices in accordance with billing guidelines
• Coordinate the annual budgeting process for the Legal Department

Requirements

• 5+ years of experience in legal operations, corporate governance, and/or law firm management
• Direct experience with equity administration and cap table management required
• Experience managing legal eBilling systems and vendor invoicing processes
• Strong financial acumen and experience managing departmental budgets
• Familiarity with corporate governance requirements, board processes, and preparing resolutions
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Excellent business judgement, analytic rigour, and pragmatism

Benefits

• Experience in a high-growth company environment
• Familiarity with equity platforms (e.g., Carta, Shareworks)
• Familiarity with ebilling platforms (e.g., SimpleLegal, Brightflag)
• Experience working with auditors and supporting financial reporting
• Project management certification or experience leading operational initiatives