Project Coordinator & CEO Operations Manager - Remote

Overview

This role involves supporting the CEO with operations and project management, ensuring deadlines and commitments are met while coordinating various projects across the organization.

In Short

• Serve as the CEO’s right-hand person managing their schedule and communications.
• Track CEO commitments and ensure timely follow-ups.
• Coordinate podcast appearances and manage social media content publishing.
• Work cross-functionally to meet project milestones and dependencies.
• Utilize project management tools to track projects from kickoff to deployment.
• Plan and manage project meetings and documentation.
• Identify at-risk projects and facilitate decision-making.
• Communicate project status to stakeholders effectively.
• Document outcomes of third-party contractor calls as needed.
• Ensure all action items are addressed and closed.

Requirements

• 2+ years of experience in project coordination or executive assistance.
• Ability to manage multiple projects and stakeholders.
• Strong written and verbal communication skills.
• Experience with project management tools such as Asana or Jira.
• Comfort with social media platforms and content publishing.
• Exceptional organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• High degree of discretion in handling sensitive communications.
• Preferred experience with podcast coordination workflows.
• Familiarity with SaaS development cycles or Agile methodologies.

Benefits

• Opportunity to work closely with the CEO in a dynamic environment.
• Gain visibility into strategic projects and initiatives.
• Develop skills in project management and executive operations.
• Participate in a fast-paced startup culture.
• Potential for future career growth within the organization.