Remote Administrative Assistant

Overview

This position involves providing administrative support to ensure smooth daily operations at Common Ground Learning, a boutique ABA practice dedicated to supporting children with developmental disabilities.

In Short

• Part-time remote position with potential to transition to full-time
• Answer phone calls and emails from families and staff
• Schedule and coordinate appointments
• Maintain client and staff records in compliance with HIPAA
• Assist with onboarding paperwork
• Support billing and insurance documentation
• Manage calendars and office correspondence
• Order office supplies and maintain workspace organization
• Assist with data entry and document preparation
• Perform other administrative tasks as assigned

Requirements

• Friendly, professional, and compassionate demeanor
• Detail-oriented, reliable, and highly organized
• Ability to multitask in a fast-paced environment
• Team-oriented with a proactive attitude
• Strong written and verbal communication skills
• Ability to handle sensitive information with discretion
• Experience in complex scheduling
• Basic computer skills: Microsoft Word, Google Workspace, Adobe
• Previous administrative or office experience preferred
• Experience in healthcare or education is a plus

Benefits

• Meaningful work supporting children and families
• Supportive team environment
• Opportunity for growth
• Hands-on experience in a growing practice
• Paid time off and health benefits for full-time employees
• Chance to be part of a mission-driven organization