Remote Bookkeeper & Administrative Coordinator

Overview

We are seeking a highly reliable, detail-oriented Remote Bookkeeper & Administrative Coordinator to support daily financial operations and administrative functions for a growing U.S.-based business.

In Short

• Maintain accurate financial records using accounting software (QuickBooks Online)
• Perform bank and credit card reconciliations
• Manage Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare monthly financial reports and cash tracking
• Assist with chart of accounts management and transaction categorization
• Identify and resolve discrepancies or unusual transactions
• Support external accountants or CPAs as needed
• Maintain data in spreadsheets (Excel and Google Sheets)
• Manage emails, calendars, and scheduling as assigned
• Prepare and organize documents, reports, purchase orders, and invoices
• Coordinate with vendors and assist with customer communications
• Track tasks, deadlines, and operational checklists
• Maintain organized digital filing systems
• Support internal processes and special projects

Requirements

• Work independently with strong initiative and problem-solving skills.
• Maintain accuracy and attention to detail in all tasks.
• Communicate clearly in English with the business owner and team.

Benefits

• Opportunity to work remotely
• Support a growing business
• Flexible work environment