Admin Assistant - Remote

Overview

We’re looking for a proactive and detail-driven Admin Assistant who thrives in building efficient systems, enjoys creating structure, and takes pride in high quality admin work.

In Short

• Manage calendars, emails, and meeting coordination to a high professional standard.
• Maintain management's schedule, arranging internal and external meetings.
• Track and manage management’s tasks, ensuring deadlines are met and priorities addressed.
• Arrange external meetings, travel bookings, and logistics for key stakeholders.
• Build and maintain administrative systems and workflows.
• Write and maintain internal procedures and documentation.
• Handle invoicing, including raising invoices and processing payments.
• Support light project management tasks and assist with cross-functional coordination.
• Identify opportunities to automate workflows using tools like Zapier and AI solutions.
• Collaborate with the team to collect feedback, monitor performance, and ensure alignment.

Requirements

• Familiarity with Microsoft 365 and Google Suite.
• Experience using AI and automation tools.
• Exceptional written and verbal communication skills.
• Strong organizational skills and thrives in a fast-paced environment.
• Keen attention to detail.
• Self-starter and ability to work autonomously or collaborate with a team.
• High level of flexibility and patience in a startup environment.

Benefits

• Opportunity to improve processes and bring new ideas.
• Dynamic work environment with evolving business needs.