Executive Assistant to CEO and Head of Policy - Remote

Overview

CALSTART is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to both the CEO and Head of Policy, ensuring seamless daily operations and effective management of competing priorities.

In Short

• Manage and prioritize complex calendars for the CEO and Head of Policy.
• Prepare agendas, briefings, and presentations for Board meetings.
• Act as a primary liaison between leadership and stakeholders.
• Coordinate domestic and international travel arrangements.
• Handle logistics for Board meetings and events.
• Screen and manage communications for the CEO and Head of Policy.
• Support special projects and initiatives.
• Maintain relationships with internal staff and external partners.
• Ensure timely execution of priorities and follow-ups.
• Utilize Diligent and Navan software for board and travel management.

Requirements

• Exceptional time management and organizational skills.
• Ability to maintain confidentiality and discretion.
• Strong communication and interpersonal skills.
• Experience in executive support roles.
• Proficiency in using scheduling and travel management software.
• Detail-oriented with strategic thinking capabilities.
• Ability to work in a fast-paced environment.
• Experience in coordinating meetings and events.
• Familiarity with board governance processes.
• Proven ability to manage competing priorities effectively.

Benefits

• Opportunity to work in a mission-driven organization.
• Engagement in impactful projects related to clean transportation.
• Collaborative work environment with leadership.
• Professional development opportunities.
• Flexible work arrangements.
• Comprehensive benefits package.
• Supportive team culture.
• Access to industry events and networking opportunities.
• Contribution to environmental sustainability efforts.
• Competitive salary and compensation.