Remote Otter LogoRemoteOtter

Executive Assistant to CEO and Head of Policy - Remote

Posted 4 weeks ago
All others
Full Time
USA

Overview

CALSTART is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to both the CEO and Head of Policy, ensuring seamless daily operations and effective management of competing priorities.

In Short

  • Manage and prioritize complex calendars for the CEO and Head of Policy.
  • Prepare agendas, briefings, and presentations for Board meetings.
  • Act as a primary liaison between leadership and stakeholders.
  • Coordinate domestic and international travel arrangements.
  • Handle logistics for Board meetings and events.
  • Screen and manage communications for the CEO and Head of Policy.
  • Support special projects and initiatives.
  • Maintain relationships with internal staff and external partners.
  • Ensure timely execution of priorities and follow-ups.
  • Utilize Diligent and Navan software for board and travel management.

Requirements

  • Exceptional time management and organizational skills.
  • Ability to maintain confidentiality and discretion.
  • Strong communication and interpersonal skills.
  • Experience in executive support roles.
  • Proficiency in using scheduling and travel management software.
  • Detail-oriented with strategic thinking capabilities.
  • Ability to work in a fast-paced environment.
  • Experience in coordinating meetings and events.
  • Familiarity with board governance processes.
  • Proven ability to manage competing priorities effectively.

Benefits

  • Opportunity to work in a mission-driven organization.
  • Engagement in impactful projects related to clean transportation.
  • Collaborative work environment with leadership.
  • Professional development opportunities.
  • Flexible work arrangements.
  • Comprehensive benefits package.
  • Supportive team culture.
  • Access to industry events and networking opportunities.
  • Contribution to environmental sustainability efforts.
  • Competitive salary and compensation.
CALSTART logo

CALSTART

CALSTART is a mission-driven industry organization dedicated to transportation decarbonization and promoting clean air for all. With over 30 years of experience, CALSTART focuses on developing, assessing, and implementing large-scale, zero-emission transportation solutions to combat climate change while fostering economic growth. The organization collaborates with businesses, governments, and communities to create impactful initiatives that ensure equitable access to clean transportation. CALSTART also provides scientific, technical, and policy support for regulatory development and the acceleration of clean technology and infrastructure.

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