Virtual Assistant - Property Care Operations Coordinator - Remote

Overview

We’re hiring a versatile, highly organized Operations Coordinator (VA) to support a premium second‑home management firm in a resort/second‑home market. You’ll handle the back‑office operations that keep property managers in the field efficient: scheduling, vendor coordination, work order tracking, concierge requests, documentation, and proactive client communications.

In Short

• Manage calendars, appointments, inspections, and recurring property checks
• Coordinate vendor visits and track completions
• Organize concierge bookings and confirm details
• Create, assign, and track work orders
• Maintain task/project boards and daily/weekly priorities
• Draft professional emails/updates to homeowners
• Keep CRM/project tools clean and up to date
• Support light research (vendors, pricing comparisons)
• Provide excellent client service support
• Work in a dynamic, growing environment

Requirements

• Operations/coordination experience in property care or similar
• Excellent written English skills
• Strong organizational skills and follow-through
• Time-zone fit for US Mountain Time
• Tech-savvy with Google Workspace/Microsoft 365
• Vendor & stakeholder coordination experience
• Comfort wearing multiple hats in a startup-style environment

Benefits

• Flexible working hours during peak seasons
• Opportunity to work in a dynamic team
• Gain experience in property management and hospitality
• Work remotely from anywhere