Virtual Assistant (Operations & Communications) - Remote

Overview

We are a fast-growing marine construction permitting company serving South Florida. We are looking for a professional, proactive, and highly organized Virtual Assistant to support our operations and communications.

In Short

• Manage a heavy flow of daily emails and maintain an actionable inbox.
• Coordinate meetings and manage scheduling conflicts.
• Keep project data current and accurate in our CRM system.
• Implement and maintain efficient folder structures and workflows.
• Support project managers with updates and task alignment.
• Fluent in English with outstanding communication skills.
• Proven ability to manage multiple priorities in fast-paced environments.
• Comfortable with CRMs and digital scheduling tools.
• Takes initiative and anticipates needs.
• Open to learning and adapting to new systems.

Requirements

• Previous VA or administrative experience is an advantage.
• Excellent organizational skills.
• Dependable and proactive attitude.
• Tech-savvy with digital tools.
• Ability to thrive under pressure.
• Strong attention to detail.
• Ability to work independently.
• Willingness to learn and grow.
• Strong interpersonal skills.
• Ability to adapt to changing priorities.

Benefits

• Opportunity to grow with a fast-growing company.
• Flexible work environment.
• Supportive team culture.
• Professional development opportunities.
• Work on diverse projects.
• Engagement with a dynamic leadership team.
• Access to modern tools and technology.
• Potential for career advancement.
• Work-life balance.
• Involvement in a meaningful industry.