Office Assistant (m/f/d), Remote, Full-Time (36-40 hours/week)

Overview

We are looking for a structured, proactive, and team-oriented office assistant to support our back office, team, and management in daily operations, ensuring smooth processes remotely.

In Short

• General office organization and administrative support
• First point of contact for the team on questions and daily operations
• Daily maintenance and updates of the back office radar in Airtable
• Coordination of incoming emails, calls, and social media messages
• Organization of business trips, meetings, and events
• Research, pre-selection, and structured preparation of information
• Support for small internal projects and special tasks
• Assistance with customer and team communication
• Maintenance of internal team documentation

Requirements

• Ideally completed commercial training
• Initial professional experience in assistant, office, or administration roles
• Structured, independent, and proactive working style
• Strong communication skills in written and spoken form
• Organizational strength, multitasking ability, and problem-solving skills
• Friendly demeanor, resilience, and "polite persistence"
• Experience with common digital tools (e.g., Google Workspace, Airtable, Slack, Notion)
• Proactive thinking, quick comprehension, and high reliability
• Enjoyment in ensuring clarity, order, and smooth processes in the background

Benefits

• Flexibility: Work 100% remote from anywhere (full-time 36-40 hours/week, core working hours Mon-Fri 8-5 PM)
• Growth Opportunities: You work closely with our Executive Assistant and are a central point of contact for the team
• Digital Environment: Modern tools, efficient processes, and a professional, remote-experienced team
• Guaranteed Learning Curve: Direct exchange, a lot of responsibility, and the chance to actively shape processes
• Benefits: We provide the necessary hardware: laptop, keyboard, headset, mouse, monitor – everything you need to work efficiently. Access to a sports flat rate with Urban Sports Club and exclusive corporate benefits (our offerings are continuously expanding)