Business Accounting Administrative Assistant - Remote

Overview

The Business Accounting Department of one of the fastest-growing accounting firms in the country is seeking an Administrative Assistant who possesses a technical skillset, is motivated by quality work and embraces a collaborative environment. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential.

In this role, you will provide essential project management services for the continued flow of operations at the Firm. The Business Accounting Administrative Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving external clients. This individual works on a variety of tasks simultaneously and is capable of anticipating the needs of others while constantly seeking opportunities to improve efficiency.

Compensated overtime required, as needed, during Tax Season, January - April 15.

This position requires the individual to be extremely detail oriented and organized, as well as possess excellent communication and adaptability skills. The Business Accounting Administrative Assistant must be able to demonstrate critical thinking, problem solving skills, and be able to manage their time efficiently.

In Short

• Prepare government forms and client copies of Form 1099s and payroll reports.
• Prepare reports using information gathered and ensure accuracy.
• Process client auto and fringe benefit calculations.
• Retrieve quarterly payroll reports for Firm clients.
• Complete Form 1099/W-2 e-file verifications.
• Conduct inventory counts and order annual tax forms.
• Schedule bi-weekly and monthly lunch meetings.
• Act as liaison for the Department between two offices.
• Prepare correspondence and check documents for accuracy.
• Assist with tax return logins and receptionist duties.

Requirements

• High school diploma or equivalent required.
• 4+ years of experience in a high-level, professional support role.
• Proficient in Microsoft Office Suite including Word, Excel, and Outlook.
• Experience with Adobe Acrobat and PDFlyer.
• Excellent verbal and written communication skills.
• Extreme attention to detail and strong organizational skills.
• Ability to work independently and exercise initiative.
• Strong project management skills.
• Ability to handle requests from multiple areas of management.
• Knowledge of IRS and state payroll forms is a plus.

Benefits

• Collaborative culture and professional development opportunities.
• Flexible work options including remote and hybrid approaches.
• Unique incentives that enrich life and facilitate growth.