Project Coordinator (Contract) - Remote

Overview

The Project Coordinator is the operational backbone of project delivery, ensuring that project teams have the structure, organization, and support needed to execute efficiently. This role focuses on process adherence, administrative excellence, and team enablement—managing meeting logistics, tracking action items, maintaining project documentation, and ensuring teams follow established workflows. While not client-facing, the Project Coordinator plays a critical role in keeping projects moving smoothly by removing administrative friction, coordinating cross-functional activities, and supporting Project Managers in day-to-day execution. This role is ideal for someone who thrives on organization, process, and behind-the-scenes coordination that enables high-performing teams.

In Short

• Schedules and coordinates all internal project meetings including standups, sprint planning, retrospectives, and team syncs.
• Manages calendar logistics across multiple projects, ensuring appropriate attendees and resolving scheduling conflicts.
• Prepares meeting agendas in collaboration with Project Managers.
• Takes detailed meeting notes, documents decisions, and distributes meeting recaps with clear action items.
• Tracks meeting action items to completion, following up with team members to ensure timely execution.
• Maintains meeting cadence and ensures teams adhere to established rhythms.
• Ensures project teams follow established delivery processes, workflows, and methodologies.
• Monitors adherence to Agile/Scrum ceremonies and practices across assigned projects.
• Maintains project management tools (Asana, Jira) with accurate task statuses, assignments, and priorities.
• Supports onboarding of new team members by ensuring they understand project processes and tools.

Requirements

• Associate's or Bachelor's degree in Business Administration, Project Management, Communications, or related field.
• 1-3 years experience in a project coordination, operations, or administrative role, preferably in a technology, digital agency, or professional services environment.
• Experience supporting cross-functional teams in a fast-paced environment.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• High proficiency with Google Workspace or Microsoft Office Suite.
• Experience with project management software (Asana, Jira, or similar).
• Excellent follow-through and accountability.
• Ability to learn quickly and adapt to changing priorities.
• Team player with strong interpersonal skills and positive attitude.
• Comfort working in a remote or hybrid environment with distributed teams.

Benefits

• Flexible working hours.
• Opportunity to work remotely.
• Supportive team environment.
• Professional development and growth opportunities.
• Competitive compensation based on location.