Administrative Assistant - Remote

Overview

tBP/Architecture is seeking a dedicated and detail-oriented Administrative Assistant to join our full-service architectural practice that specializes in facilities planning and design for educational and public sector facilities across California.

In Short

• Front desk reception.
• Interface with internal company and external client personnel via telephone, email, and in person.
• Process daily incoming and outgoing mail and shipments.
• Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
• Organizes office operations to ensure policies and standard operating procedures are being followed.
• Manage calendars and coordinate internal and external meetings, conference calls, video conferencing, etc.
• Organize Lunch and Learns/CEUs and other educational seminars for staff.
• General office management (supply ordering, printer maintenance, resolving IT issues etc.)
• Light housekeeping duties, including but not limited to re-stocking coffee, disinfecting common areas, and cleaning up after meetings.
• Assist marketing department with printing and binding of proposals, as needed.
• Assist accounting department with data entry and billing processes as required.
• Assist with HR processes such as employee onboarding, coordinating performance reviews, scheduling trainings, etc.
• Assist with other related duties as required.

Requirements

• Proactive individual with a passion for educational architecture.
• Strong communication skills.
• Detail-oriented and organized.
• Ability to manage multiple tasks efficiently.
• Experience in administrative roles preferred.

Benefits

• Opportunity to work in a dynamic architectural firm.
• Engagement with educational projects that impact student success.
• Supportive work environment.