Executive Assistant - International Recruitment Support - Remote

Overview

We are seeking a highly organised and proactive Executive Assistant to provide operational and administrative support within an international recruitment environment. This role is ideal for someone who has previously worked in or alongside a recruitment business and understands the fast pace of the industry. You will be responsible for building systems, managing communications, and ensuring smooth operations across global markets. If you are detail-oriented, solutions-driven, and able to anticipate needs before they arise, this is an excellent opportunity to contribute to the growth of a dynamic international agency.

In Short

• Manage company inboxes, responding to client and candidate enquiries using professional templates (with improvements where needed).
• Oversee WhatsApp communications by managing VIP and general channels, ensuring all messages are responded to in a timely and professional manner.
• Support client onboarding by creating and maintaining systems for contracts, brochures, and terms of business.
• Ensure compliance by collecting, updating, and tracking candidate documentation, preparing complete bundles for client submissions.
• Implement and oversee project management tools to streamline workflows and reduce manual delegation.
• Assist with brand consistency by reviewing and updating company documents, brochures, templates, and social assets.
• Maintain accurate CRM records and support operational reporting.
• Organise the director’s calendar, schedule Zoom meetings, and manage appointments across time zones.
• Manage professional inboxes across LinkedIn, Facebook Messenger, and Instagram.
• Support financial administration, including basic bookkeeping and invoicing.
• Provide ad hoc support and take ownership of operational improvements to keep the business running efficiently.

Requirements

• Experience in a recruitment or administrative role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in project management tools and CRM software.
• Ability to work independently and manage time effectively.
• Attention to detail and problem-solving skills.
• Familiarity with financial administration and bookkeeping.
• Comfortable managing communications across various platforms.
• Experience in a fast-paced environment.
• Ability to handle confidential information with discretion.

Benefits

• Opportunity to work in an international recruitment environment.
• Dynamic and supportive team culture.
• Professional development opportunities.
• Flexible working arrangements.
• Competitive salary and benefits package.