Accounts Payable Specialist for a Luxury Real Estate Marketing Company - Remote

Overview

The Accounts Payable Specialist will own and manage the company’s accounts payable processes, corporate card expenses, and employee expense reimbursements. Reporting to the Senior Accountant, you’ll be responsible for ensuring timely and accurate processing of payments, maintaining vendor relationships, and enforcing compliance with company policies.

In Short

• Manage the full AP cycle, including invoice coding, entry, approval routing, and payment processing.
• Ensure invoices are properly approved and processed for timely payment.
• Manage vendor relationships, resolve inquiries, and handle any discrepancies in a professional manner.
• Perform monthly reconciliations of AP accounts and maintain accurate records.
• Review and reconcile corporate card expenses, ensuring compliance with company policies.
• Oversee employee expense submissions and reimbursement processing in accordance with the company’s policies.
• Develop and document AP and expense policies, procedures, and best practices.
• Prepare monthly AP aging reports, corporate card summaries, and expense reimbursement reports for management review.
• Identify opportunities for process improvements and automation to streamline workflows.
• Ensure compliance with accounting standards, internal policies, and regulatory requirements.

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 3+ years of experience in accounts payable or a similar role.
• Strong understanding of accounting principles and AP best practices.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite).
• High attention to detail and strong organizational skills.
• Excellent communication skills and ability to work effectively with stakeholders.

Benefits

• Opportunity to work in a growing organization.
• Engagement in process improvement initiatives.
• Professional development opportunities.
• Flexible working arrangements.
• Supportive team environment.