Bilingual Executive Assistant to CEO - Remote

Overview

We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed.

In Short

• Manage and coordinate the CEO’s calendar, ensuring efficient scheduling of meetings and appointments.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Handle sensitive and confidential information with professionalism.
• Draft, proofread, and translate emails, reports, and other documents in both English and Spanish.
• Prepare presentations, reports, and business materials as needed.
• Organize and maintain digital files for quick and efficient access.
• Conduct research on legal and business topics as required.
• Arrange and coordinate complex travel itineraries, including flights and accommodations.
• Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary.
• Provide support for personal administrative tasks as required.
• Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities.

Requirements

• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Excellent communication skills in both English and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com).
• Problem-solving mindset and ability to work independently.
• High level of discretion and professionalism.
• Attention to detail and proactive approach to work.

Benefits

• Opportunity to work in a prestigious law firm.
• Fully remote position with flexible working hours.
• Occasional travel opportunities.
• Professional development and growth opportunities.
• Collaborative and supportive work environment.