Recruiting Coordinator and Office Operations Specialist - Remote

Overview

Join us and help shape the future of AI by architecting next-generation knowledge systems. We're seeking a highly organized, detail-oriented and personable professional to support our San Francisco office with a combination of recruiting coordination, office operations, and administrative support.

In Short

• Manage full-cycle recruiting logistics including scheduling interviews and coordinating with hiring managers.
• Maintain recruiting pipelines and track candidate status in our ATS (Ashby).
• Coordinate offer processes, reference checks, and onboarding preparations.
• Oversee day-to-day office operations including maintaining supplies and managing vendors.
• Coordinate in-office meals, events, team gatherings, and meetings.
• Provide administrative assistance to executives and team leaders as needed.
• Manage incoming correspondence and communications.
• Support special projects and initiatives as they arise.
• 2+ years of experience in recruiting coordination or office management.
• Strong communication skills and a customer service mindset.

Requirements

• Minimum 3 days per week in our San Francisco office.
• Ability to occasionally work flexible hours to accommodate company needs.
• Strong sense of urgency and follow through.
• Demonstrated discretion when handling confidential information.

Benefits

• Opportunity to work in a dynamic and innovative environment.
• Collaborative team culture focused on growth and empowerment.
• Engagement in meaningful work that shapes the future of AI.