Maintenance Coordinator (Administrative Assistant) - Remote

Overview

KDCI Outsourcing is looking for a Maintenance Coordinator (Administrative Assistant) who is organized, proactive, and dedicated to long-term career growth. In this role, you will be instrumental in ensuring the smooth execution of daily maintenance operations while also providing vital administrative support across departments.

In Short

• Track, manage, and follow up on maintenance service requests.
• Schedule and coordinate service appointments with vendors and property managers.
• Provide timely updates and ensure follow-through until task completion.
• Support the Maintenance Manager by preparing reports and handling escalations.
• Assist with documentation, data entry, file organization, and reporting.
• Provide general administrative support to other departments as needed.
• Coordinate with internal teams and external partners to ensure timely execution of tasks.

Requirements

• At least 1 year of experience as a Maintenance Coordinator within a property management company.
• Hands-on experience working with property managers, vendors, and tenants.
• Proficiency in Microsoft Excel and comfortable using digital tools and platforms.
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication skills; must be fluent in English and confident in speaking with US-based stakeholders.
• Ability to understand workflows and contribute to project management processes.
• Proactive, dependable, and capable of working with minimal supervision.
• Strong sense of initiative, reliability, and loyalty.
• Team-oriented with a long-term mindset and a desire to contribute meaningfully over time.
• Experience with Maintenance IQ (Yardi) or other property management tools is a plus.

Benefits

• This is an excellent opportunity to build a stable and rewarding career within a collaborative and growth-focused workplace.