Virtual Assistant (International) - Remote

Overview

We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to provide essential administrative and operational support within the organization. The ideal candidate will play a key role in managing schedules, facilitating communication, coordinating meetings, and executing a variety of tasks to ensure smooth daily operations. This role requires flexibility, strong organizational skills, and a commitment to enhancing overall productivity and efficiency.

In Short

• Schedule & Manage Appointments: Coordinate meetings, to-dos, and priorities to ensure efficient time management and task completion.
• Administrative Support & Data Management: Assist with data entry, report generation, and maintaining accurate records across systems.
• Communication & Coordination: Facilitate communication within teams and handle inquiries, ensuring effective information flow.
• Report Generation & Analysis: Prepare and maintain accurate reports on tasks and activities, ensuring timely and detailed information.
• Travel & Event Coordination: Manage travel arrangements and assist with event planning as needed.
• Expense & Resource Management: Handle expense entries and procurement of resources, ensuring accurate record-keeping and budget adherence.
• Project Support: Assist with planning and execution of various projects, ensuring alignment with deadlines.
• General Administrative Duties: Provide administrative assistance, including document organization and meeting facilitation.

Requirements

• Proven experience as a Virtual Assistant or in an administrative support role.
• Strong Communication Skills: Clear, professional verbal and written communication, effectively interacting with both internal teams and external clients.
• Tech-Savvy: Proficient with digital tools (e.g., Microsoft 365) and quick to learn new systems and software.
• Problem-Solving & Decision-Making: Able to identify issues and independently provide solutions, particularly in remote work environments.
• Time Management & Multitasking: Highly organized and detail-oriented, with the ability to prioritize tasks, manage complex schedules, and oversee multiple projects in a fast-paced, dynamic environment, ensuring deadlines are met and priorities are adjusted as needed.
• Confidentiality: Experienced in handling sensitive information with discretion and professionalism.
• Customer Service Orientation: Professional and helpful when interacting with clients, ensuring a positive experience.
• Calendar Management & Meeting Coordination: Skilled in managing calendars, scheduling meetings, and ensuring that appointments and deadlines are met efficiently.
• Reliability & Process Optimization: Dependable and focused on completing tasks accurately and on time, with a proven ability to streamline processes for enhanced efficiency and productivity.

Benefits

• Paid US Holiday
• Night Shift Bonus
• Paid Time Off (15 Vacation Days per year)
• Comprehensive Health Plans / HMO (Employee & Dependent/s)
• Life and Accident Insurance
• Accident and Disability Coverage
• Company-paid training and certification
• Health & Wellness Program
• Dental & Vision
• Salary Advancement