Finance & Operations Assistant - Remote

Overview

We’re looking for a detail-oriented, tech-savvy administrative professional to support our operations with invoicing, virtual mail management, and light data tasks. As a Finance & Operations Assistant, you’ll play a pivotal role in the day-to-day operations of our company.

In Short

• Part Time Full Remote position with up to 20 hours of work per week.
• Process and manage invoices accurately and in a timely manner.
• Set up systems access for new contractors and employees.
• Manage state tax, unemployment, and business registration across multiple states.
• Sort, review, and route incoming virtual mail and communications.
• Perform light data entry and data organization tasks across systems.
• Follow established Standard Operating Procedures (SOPs) to complete tasks with consistency and precision.
• Create and update SOPs as needed to ensure alignment with task flow.
• Communicate progress, blockers, and updates clearly and proactively.
• Support general administrative and operational tasks as needed.

Requirements

• Strong comfort with modern digital tools (e.g., Google Workspace, spreadsheets, Asana, Salesforce, or equivalents).
• High fluency with AI tools (e.g., ChatGPT, Gemini, Claude or similar) to draft emails, generate content, and solve operational problems efficiently.
• High level of efficiency and throughput - able to complete a high volume of tasks accurately and consistently.
• Strong attention to detail and organizational skills.
• Reliable daily availability during normal work hours to ensure steady progress on time-sensitive work.
• Clear and professional written communication.
• Some prior experience with invoicing, billing, or financial/administrative processes.

Benefits

• Real Impact, Every Day - Your work will directly improve outcomes for educators and students.
• No Gimmicks, Just Great Work - Our customer approach is consultative, thoughtful, and high-integrity.
• Elite Team, Shared Mission - Collaborate with leaders and mentors who’ve helped to build iconic education organizations.
• Smart Tools, Less Busywork - We use modern tech to automate the tedious and amplify the strategic.
• Work-Life Fit - Unlimited PTO, consistent business hours, and advance notice for travel help protect your time and energy.
• Strong Compensation & Benefits - Competitive salary with unlimited commissions, health/vision/dental insurance, 401k, and more.
• Serious About Growth - We invest in you with a personalized development plan and ongoing learning support.