Virtual Assistant – Recruitment - Remote

Overview

We are seeking a highly motivated and detail-oriented Virtual Assistant (VA) with a background in Recruiting to support our Sales and Recruiting operations. The ideal candidate will have experience with Applicant Tracking Systems (ATS), preferably Greenhouse, and will be tech-savvy with a strong interest in leveraging AI tools to optimize efficiency, accuracy, and speed.

This role is designed for someone eager to learn, grow into higher-value responsibilities, and directly contribute to improving recruiter productivity and client delivery outcomes.

In Short

• Manage candidate pipelines within Greenhouse ATS.
• Conduct initial resume reviews and pre-screens.
• Send and track onboarding communications.
• Schedule and coordinate candidate interviews.
• Assist in preparing candidate profiles for client submissions.
• Support recruiters and sales managers with scheduling and reporting.
• Generate and maintain recruiting reports.
• Use AI tools to streamline workflows.
• Research and recommend new tools for productivity.
• Support the sales team with research on prospects.

Requirements

• 1–3 years of experience as a Recruiting Coordinator or VA with recruiting exposure.
• Strong experience with ATS systems; Greenhouse preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Tech-savvy and eager to learn new platforms.
• Experience using AI tools.
• Proactive and resourceful.
• Ability to thrive in a fast-paced environment.

Benefits

• Opportunity for growth into higher-value responsibilities.
• Work in a dynamic environment with a focus on technology.
• Collaborate with a global team.
• Engage in innovative projects.
• Contribute to improving efficiency and productivity.