Event Coordinator for Innovative Health Research Events - Remote

Overview

Seeking a highly skilled and dedicated Event Coordinator/meeting planner to join our team at ARPA-H. This role will make recommendations regarding the planning and coordination of logistics for invitations/meetings/events for leadership decisions and execute those approved plans.

In Short

• Provide support for ARPA-H sponsored events at government and commercial facilities.
• Plan and coordinate a range of meetings, from small team sessions to large conferences.
• Prepare and manage budgets for conferences, workshops, and other events.
• Work with hotel contracts and other vendors to negotiate terms.
• Utilize Microsoft Office suite for event planning and documentation.
• Demonstrate excellent organizational and communication skills.
• Proven experience in supporting government-sponsored events.
• Ability to prepare and manage event-related budgets effectively.
• Willingness and ability to travel as needed for pre-event coordination.
• Must be able to remain calm and effectively solve problems.

Requirements

• Experience in supporting government-sponsored events and coordinating meetings.
• Ability to prepare and manage event-related budgets effectively.
• Willingness and ability to travel as needed for pre-event coordination.
• Must be able to remain calm and effectively solve problems.
• Experience working with hotel contracts and coordinating with vendors.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Strong attention to detail and excellent organizational skills.
• Outstanding interpersonal and communication skills, both written and verbal.
• Minimum of a High School Diploma required; Bachelor’s degree or professional certification preferred.

Benefits

• Opportunity to work in a dynamic and innovative environment.
• Engagement in meaningful health research events.
• Professional development opportunities.
• Collaborative team culture.
• Flexible working arrangements.