Remote Executive & Personal Assistant - C-Suite Support

Overview

In this role, you will provide comprehensive personal and administrative support to a member of WBL’s C-suite team. Your responsibilities will include managing household operations across multiple properties, overseeing personal logistics, handling financial tasks, coordinating calendars and scheduling meetings, arranging travel, and managing various ad hoc projects as needed. Strong communication skills, exceptional attention to detail, and sound judgment are essential as you work closely with internal and external stakeholders to ensure smooth management of both personal and professional matters for the executive.

In Short

• WBL is a U.S.-based company that proudly embraces a fully remote workforce.
• This opportunity is a Contract/Consultancy position with the flexibility of remote work.
• Your typical working hours will be from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required depending on operational needs.
• Exceptional proficiency in both spoken and written English is essential for this role.
• Manage and maintain the executive´s calendar, including scheduling internal and external meetings across multiple time zones.
• Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.
• Prepare documents, presentations, and briefing materials ahead of meetings.
• Handle expense reporting, invoice processing and other financial matters.
• Assist with personal tasks as needed, maintaining a high level of trust and discretion.
• Other projects and duties as assigned.

Requirements

• Strong communication skills.
• Exceptional attention to detail.
• Ability to manage complex schedules.
• Proficiency in handling financial tasks.
• Experience with project management tools like Monday.com is a plus.

Benefits

• Fully remote work environment.
• Flexible working hours.
• Opportunity to work closely with C-suite executives.
• Professional development opportunities.