Travel and Expense Administrator - Remote

Overview

We are seeking a detail-oriented and proactive Travel and Expense (T&E) Administrator to join our team as a remote employee in Mexico. This role is responsible for ensuring compliance with corporate travel and expense policies, administering corporate credit cards, supporting employees with inquiries related to T&E processes, and creating and managing relationships with major corporate travel brands. The ideal candidate will have strong analytical skills, excellent written and verbal communication abilities, and a commitment to process improvement and policy adherence.

In Short

• Establish operational excellence through strong processes, controls, and stakeholder support.
• Serve as the SAP Concur subject matter expert, overseeing system configuration, user access, policy rules, workflow automation, reporting and AI utilization.
• Manage key integrations, such as Workday and Intacct, to ensure accurate reporting and financial reconciliation.
• Proactively drive enhancements that increase automation, accuracy, and scalability of the T&E process.
• Audit, maintain and enforce the company's T&E policies in alignment with internal controls and compliance requirements.
• Monitor policy adherence, identify trends in policy violations, and lead corrective action plans.
• Perform travel vendor evaluations while managing contracts and relationships.
• Align travel tools and booking solutions to enhance visibility, compliance, and traveler satisfaction.
• Oversee corporate card issuance, credit limit approvals and maintenance, reconciliation, and delinquency monitoring.
• Respond to employee inquiries regarding travel and expense policies, report submissions, and corporate credit card processes.

Requirements

• Bachelor’s degree (or equivalent) in Finance, Business Administration, Accounting, or a related field preferred.
• 5+ years of experience in leading expense reporting, finance operations, or a similar administrative function.
• Experience with T&E systems (e.g. Concur, Intacct, Workday, etc.) is required.
• Strong analytical and problem-solving skills.
• High attention to detail and organizational skills.
• Excellent English communication abilities, both written and verbal.
• Ability to handle confidential information with integrity and professionalism.
• Experience working in a multinational environment is a plus.

Benefits

• Experience with a corporate card program implementation.
• Experience managing relationships and or contracts with large travel companies such as Delta, Hilton, Marriott, Avis, Hertz, etc.
• Familiarity with a Purchasing Card Program vs. Travel Program.