Secretary/Bookkeeper - Remote

Overview

We are looking for a dependable and detail-oriented Secretary/Bookkeeper to manage front-office communications, basic bookkeeping tasks, and project coordination duties. The ideal candidate will handle phone calls, enter work orders and invoices, assist with permit and licensing research, and provide general administrative support. Strong multitasking skills and familiarity with bookkeeping software (QuickBooks) are essential for success in this role.

In Short

• Answer incoming phone calls and direct them appropriately or take messages
• Enter work orders into the system and update job statuses as needed
• Create and process invoices accurately and on time
• Assist with accounts payable and receivable entries
• Research permit and license requirements for new projects, job sites, or services
• Maintain and organize digital and paper records for jobs, invoices, and documentation
• Assist with scheduling, email correspondence, and other office tasks as needed
• Provide administrative support to management and field staff
• Ensure office operations run smoothly and efficiently

Requirements

• Strong multitasking skills
• Familiarity with bookkeeping software, particularly QuickBooks
• Excellent communication skills
• Detail-oriented
• Ability to manage front-office communications
• Experience in basic bookkeeping tasks
• Ability to assist with project coordination
• Organizational skills
• Ability to work independently and as part of a team

Benefits

• Competitive salary
• Opportunities for professional development
• Supportive work environment
• Health benefits
• Flexible working hours