Administrative Assistant - Remote

Overview

The Administrative Assistant plays an important role in supporting the smooth running of WSAVA’s day-to-day activities. Working closely with the Secretariat and in collaboration with colleagues from across WSAVA, the role includes a wide range of administrative and coordination tasks.

In Short

• Responding to inbound enquiries in a timely, professional, and welcoming manner.
• Supporting the planning and coordination of online and in-person meetings and events.
• Assisting with travel arrangements for staff and volunteers.
• Organizing and maintaining digital files and documents.
• Assisting with volunteer and member association recruitment.
• Preparing agendas, collating meeting papers, and taking minutes.
• Providing hands-on project support across WSAVA initiatives.
• Supporting general office administration and record keeping.
• Assisting colleagues with day-to-day administrative tasks.
• Compliance with all WSAVA policy and processes.

Requirements

• Clear and confident written and verbal communication skills in English.
• Experience in an administrative, office support, or coordination role.
• Strong organizational skills and ability to manage multiple tasks.
• Good attention to detail and a reliable approach to work.
• Comfortable using digital tools such as email and online meeting systems.
• A collaborative and supportive working style.
• Ability to work effectively with colleagues across different countries.
• A genuine passion for companion animals and appreciation for veterinary professionals.

Benefits

• Flexible work environment.
• Opportunity to work with a global organization.
• Engagement in meaningful projects that support veterinary professionals.
• Collaboration with a diverse team.
• Professional growth opportunities.