Healthcare HR Administrative Specialist - Remote

Overview

We are seeking a detail-oriented and proactive Healthcare HR Administrative Specialist to join our growing healthcare team. The ideal candidate will have prior experience supporting U.S.-based clients, particularly in administrative and HR-related functions. This role involves recruitment support, training coordination, employee file management, and benefits tracking — all while ensuring a seamless virtual office workflow.

In Short

• Provide support with sourcing and coordinating potential candidates through various platforms (e.g., job boards, referrals)
• Help monitor team activity and participation in scheduling tools and internal systems
• Assist with tracking onboarding and retention efforts, ensuring timely follow-up during the initial employment period
• Conduct reference verifications and assist in maintaining up-to-date staff documentation
• Manage digital employee records, monitor document submissions, and support compliance tracking
• Coordinate surveys, staff engagement activities, and post-exit tasks such as gift card processing
• Support training coordination, such as scheduling sessions, maintaining attendance logs, and managing staff certifications
• Ensure staff are assigned training materials in the appropriate platforms and assist with login issues or updates
• Schedule recurring administrative tasks such as background checks, system access, and benefits tracking
• Support general office workflows and documentation needs as directed

Requirements

• Prior experience in HR administration
• Familiarity with recruitment processes
• Strong organizational skills
• Excellent communication skills
• Ability to work in a virtual office environment
• Proficiency in using scheduling and HR management tools
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Experience with compliance tracking
• Proactive approach to problem-solving

Benefits

• Opportunity to work in a growing healthcare team
• Flexible working environment
• Professional development opportunities
• Supportive team culture
• Competitive salary and benefits