Team Assistant (m/f/d) - Remote

Overview

We are looking for a dedicated Team Assistant who is an organizational talent, enjoys structured work, and loves to keep an overview to support our team in making the office operations efficient and smooth.

In Short

• Coordination and monitoring of appointments, meetings, and business trips
• Management of office supplies, mail processing, document management, and office organization
• Creation and editing of emails, letters, and minutes
• Support in accounting: checking, sorting, and recording invoices, preparation for tax consultants and internal closures
• Scanning and digital archiving of documents according to GoBD
• Organization of meetings including rooms, technology, and catering
• Point of contact for internal and external partners (e.g., tax consultants, payroll)
• Updating customer and service provider data in databases
• Maintaining personnel management programs during changes
• Assisting with intranet, newsletters, and team calendars

Requirements

• You are a true organizational talent with good time management
• Clear, friendly, and structured communication is your strength
• You work discreetly, reliably, and responsibly with sensitive information
• You keep an overview even with multiple tasks at the same time
• Very good knowledge of MS Word and Excel is a must
• A completed commercial training or comparable work experience is an advantage – but career changers are also welcome

Benefits

• Performance-related remuneration with attractive additional benefits
• A flexible part-time position (16–20 hours/week)
• On-site position in Hamburg-Altona with the possibility of working from home by arrangement
• A appreciative team and structured onboarding
• A varied daily routine with responsibility and room for creativity