Global Payroll Administrator - Remote

Overview

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1200+ colleagues in 75+ countries and very few office based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder led, profitable and growing.

We’re looking for an exceptional payroll administrator with experience of working with outsourced payroll bureaus (US, UK, EU and/or additional jurisdictions) to manage the company’s end to end global payroll and contractor payments. You’ll have domain expertise in processing payroll in different countries. You are reliable, diligent and pay attention to details and always work towards improving current processes.

In Short

• Ensure all payrolls are always delivered on time and with 100% accuracy
• Process the payroll/contractor data in an organised and structured manner
• Manage all payroll deadlines and monthly payroll tasks
• Prepare payroll reports and provide monthly payroll data in journal format to finance for processing
• Comply with GDPR regulations and maintain payroll security/confidentiality
• Deal with payroll queries and resolve or escalate as required
• Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance
• Keep payroll policies up to date and write any new procedures as required
• Provide support to any project related activities from Finance and HR
• Provide support to Finance with reporting and audit queries
• Assist with future expansions of global payrolls and other projects
• Manage all payroll correspondence and act as a point of contact for all escalated payroll queries
• Maintain strong cross-functional team relationships
• Build strong relationships with vendors to ensure excellent service delivery and compliance in all countries

Requirements

• Experience in a similar payroll role or working with outsourced payroll bureaus
• Excellent communication skills to converse with external parties and internal team members of all levels
• Strong process and planning mindset
• Ability to think outside the box and solve problems when faced with new challenges
• Excellent analytical skills and attention to detail
• Exceptional planning/organisational skills and being deadline oriented
• Ability to work with different software systems, and have excellent knowledge of spreadsheets and formulas
• Being a team player as well as being able to work independently

Benefits

• Distributed work environment with twice-yearly team sprints in person
• Personal learning and development budget of USD 2,000 per year
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Maternity and paternity leave
• Employee Assistance Program
• Opportunity to travel to new locations to meet colleagues
• Priority Pass, and travel upgrades for long haul company events