Program Assistant, Global Policy & Advocacy - Remote

Overview

The Program Assistant provides a wide and varied set of administrative support for a Deputy Director and several Senior Program Officers at the Gates Foundation, ensuring smooth team operations.

In Short

• Manage complex calendars and scheduling across multiple time zones.
• Proactively anticipate needs and resolve scheduling conflicts.
• Provide operational support including knowledge management and virtual filing systems.
• Manage domestic and international travel arrangements.
• Support team meetings and organize retreats.
• Handle records and data management tasks.
• Assist with planning events, meetings, and presentations.
• Communicate clearly with grantees and partners.
• Build and manage internal and external relationships.
• Integrate culture-building into daily team work.

Requirements

• Bachelor’s Degree with 3+ years of experience or equivalent.
• Experience supporting high-level individuals across different cultures.
• Excellent oral and written communication skills.
• Proficient with MS Office Suite.
• Ability to work with flexibility and enthusiasm.
• Passion for the foundation’s values and mission.

Benefits

• Opportunity to work with a leading nonprofit organization.
• Engagement in meaningful work that impacts global health and development.
• Collaboration with diverse teams and stakeholders.
• Professional development opportunities.