Virtual Assistant - Remote

Overview

The Virtual Assistant will play a critical role in streamlining workflows, managing communications, and supporting a range of administrative tasks across multiple departments or directly with executive leaders.

In Short

• Manage calendars, appointments, and scheduling for executives or team leads across time zones
• Monitor and respond to emails, flag urgent messages, and draft follow-up communications
• Conduct internet research and compile information into reports or spreadsheets
• Coordinate virtual meetings, including agenda preparation and note-taking
• Prepare documents, presentations, and templates using Google Workspace or Microsoft Office
• Support data entry, CRM updates, and light bookkeeping as needed
• Assist with travel arrangements and itinerary planning
• Handle other ad hoc administrative tasks to support day-to-day business operations

Requirements

• 2+ years of experience in a virtual assistant, executive assistant, or administrative support role
• Fluent in English; excellent written and verbal communication skills
• Comfortable with tools like Google Workspace, Microsoft Office, Slack, Notion, Zoom, and task managers like Asana or Trello
• Strong time management skills and ability to meet deadlines independently
• High level of discretion and professionalism when handling confidential information
• Strong internet connection and quiet working environment for calls
• Availability to overlap with U.S. or client-specific working hours

Benefits

• Flexible working hours
• Remote-first culture
• Opportunity to work with a diverse international team
• Support for professional development